Applying to a school on Ekati is a seven-step journey that takes a parent about fifteen minutes and a school about three days. You look at schools, you choose the intake you want, you fill in one online form, you receive a code, you follow your file with that code, and — when it is approved — you are enrolled. There is no account to create, no paper to bring anywhere, and no queue to stand in.

Two things make this different from applying the old way. The first is that everything happens in one place: the school’s courses, its admissions, the questions it asks, the documents it wants and the status of your file all live on pages that belong to that school. The second is that you are given a code and you keep it — no password to forget, no account to be locked out of, and no need to chase anyone by telephone to ask whether your file arrived.

This page walks the whole journey end to end. Read it once before you start, and keep your applicant ID safe as you go.

Finding the school

Every school on Ekati has a public profile at /institutions/{id}, open to anyone. Read four things before anything else: the About section in the school’s own words, the courses it teaches, the figures — courses, learners, instructors, average rating — and the recent reviews left by its learners. The reviews are the part that cannot be marketing, because a learner writes them after finishing.

Then compare two profiles side by side. Nearly every parent who hesitates between two schools should be comparing the courses and the dates rather than the descriptions.

Opening the admissions page

The Enroll button on the profile — and the same button at the bottom of it — opens the school’s admissions page. It states plainly that you can apply online with no account, and lists every intake: the ones currently open first, with the academic year, the class, the closing date and the number of days left; then the others, marked Not open yet or Closed with their dates.

Choosing the right one

An intake is one class for one year. Apply to the class you mean: an application for the wrong level is returned, and it costs you at least a week. If two intakes look similar, the school’s own description under each title is the tie-breaker, and if it is still unclear, ask before you submit — the contact details are on the profile.

If nothing is open

That is not the end. The page suggests checking back later or contacting the institution, and the “other enrollments” section already tells you when the next one opens. Write to the school, note the date, and set a reminder.

What to have ready before you start

A birth certificate or identity document; the previous school’s report cards or certificates; and, if the school asks, a photograph. The form lists which documents it expects, and the accepted file types and maximum size, so nothing is rejected for being too large on the day you send.

Step one: about you

Your full name is the only required field. Add an email address and a phone number — the page states No signup required. Fields marked * are required. Use an address you read, because the school’s questions and requests arrive there.

The school’s own questions

Each school designs its form, grouped into additional information, student information, academic information, parent or guardian information, and supporting documents. Because one school’s form is never identical to another’s, read every question rather than assuming. Answers marked with an asterisk must be given.

Stepping back and forth

A progress line reads Step 2 of 5 and shows each step as a labelled chip. Continue validates the current group before moving on, and Back returns without losing anything. If something is missing, the form takes you back to that exact field — not to the beginning.

The review step, then submit

The final step lays out every answer, with anything left empty marked as not provided. Read it: a mistyped date or a swapped first name is far easier to fix here than through a later request for correction. Then press Submit application and wait for the confirmation screen before closing the tab.

The green screen

After submitting, a green panel reads Application received! and says the admissions team will review your file. Below it your applicant ID appears in large type with a Copy ID button. The page warns you plainly: anyone holding this ID can see your file and respond to requests on your behalf, so keep it private.

Store it in three places, today

A message to your own phone number, a note in your phone, a photograph of the screen. Almost every lost application is a lost code rather than a lost file, and nobody — including the school — can send it back to you by email.

Check it landed

Press View application status and the page opens with your code already filled in. That confirms in one click that the file exists and reached the school.

Then the school reads it

Your file enters the school’s admissions queue. Over the following days it moves through five statuses: Pending while it waits, Under review while somebody reads it, Action required if the school needs something from you, Approved when you are in, and Not approved if the school decides against the application.

Answering a request

When the status is Action required, the tracking page shows exactly which questions the school asked about. You correct only those — everything else you submitted stays as it was — and send. If a document is wanted, the field for it opens on the same page, and your file goes straight back into review.

After approval

Approval is the step called Admitted & enrolled. Where the intake carries fees, the final step is Fees cleared, and the page shows how much has been paid against the amount expected, so you always know the balance. Where it carries none, that step is simply marked as not needed. Once you are enrolled, the school tells you what happens next — start date, first payment, first day.

“Applications have not opened yet”

You reached the right page a little early. The screen gives you the opening date. Note it, and use the contact details on the school’s profile to ask whether the date is confirmed.

“Applications are closed”

The intake has closed, and the screen gives you the closing date. The Other enrollments section lists what is still open, and one click takes you there. Applying late to a closed intake is not possible; applying to the next one is.

“Action required”

The school read your file and needs something. This is normal and it is not a rejection: it means your file is still alive. Open the tracking page, answer only what was asked, and send. The most common requests are a document that did not upload clearly, a date that contradicts another answer, or a class that has changed.

Nothing has happened in a week

Some schools take longer than others, and admissions often slow down in the last days before a term. Check the tracking page first — the status tells you whether your file is simply waiting or whether a request is waiting on you. If it still reads pending and the school’s own advertised closing date has passed, write to the school quoting your applicant ID.

And if you are not admitted

The status Not approved is a real answer, and the page may carry a message explaining it. Read that message before deciding anything else: it may say which intake to apply to instead. Applying to another school is of course always open — the catalogue and the profiles are one click away.