Assessment is the menu where a mark stops being a number on a piece of paper and becomes a result. A teacher writes 14 out of 20 in a cell; a few clicks later that 14 has been weighted against the exam, converted into a mention, ranked against the class, published to the learner and printed on the term report card. Nothing between those two points is retyped — the whole chain runs on the figures you enter here.

Five screens carry it. Grade Entry is the grid where a subject teacher types continuous assessment and exam marks. Submissions is the pile of homework, quizzes and exam attempts waiting to be corrected and released. Assessment Templates decides how a course mark is split into components and what each one weighs. Grading Scales turns the weighted total into a letter or a mention. Class Broadsheet puts every subject side by side for a class and a term, ranks the learners and is the gate that must open before results go out.

The last three are set up once a year and never touched again between then and the next revision; the first two are where the work happens. A teacher sees the whole menu in principle but in practice only enters marks and corrects work. The templates, the scales and the broadsheet are reserved for a super administrator, an institution admin and a secretary.

1. The template decides the shape of the mark

Before anything can be typed, the course must have an assessment template attached. The template is a list of components — Continuous Assessment out of 20, Exam out of 30 — each with a maximum score and a weight. Without a template the grade entry grid tells you so and stays empty; that is not an error to work around but a setting to make, because the weights are what decide the final average.

2. The teacher types the components

In Assessment > Grade Entry choose the course and the term, and the grid fills with one row per enrolled learner and one column per component. Type the marks, then press Save to keep them and Submit Marks when the subject is finished. A required component cannot be left blank on submission — the screen names the column that is missing rather than publishing a partial average.

3. The total becomes a mention

Ekati multiplies each component by its weight, divides by the maximum and produces the weighted total. The grading scale then reads that total and returns a letter or a mention, together with the pass or fail decision for the class. You never type a grade by hand, which is what makes the same total produce the same result in every class and every term.

4. The broadsheet compares the class

Assessment > Class Broadsheet puts every subject of the class on one screen for the chosen term, with the total, the average, the mention and the rank per learner. Sort by total score, by rank or by learner name. The dense rank means two learners on the same score genuinely share a position — first, second, second, fourth — which is what a school expects on a printed board.

5. Publication opens the door to the learner

Until every course of the class has submitted its marks, the Publish Results button stays locked and the screen names the subjects that are missing. Once all are in, publishing makes the results visible to the learners, sends each of them a notification, and lets the term report cards be printed. The sequence is deliberate: a half-published term is worse for a school than a late one.

Continuous assessment and the exam go in Grade Entry

These are the two columns most schools build their term average on. They belong in the grid because they are marks out of a stated maximum, not pieces of work. Type them for every learner in the class, including the absentees — a learner who sat no exam still needs a mark, and the broadsheet shows a blank as a problem rather than as a low mark.

Homework, quizzes and exam attempts go in Submissions

Anything a learner actually submits — an assignment, a quiz attempt, an exam paper — is a submission, and it lives in Assessment > Submissions. Work through the list oldest first, open a row, and you get the questions, the learner’s answers and the whole correction history. Give a score per question and a remark, then release: either one learner at a time, or the whole set at once with the bulk publish action. Learners are told their work has been corrected — that notification is the visible proof the pile is shrinking.

Assignments can also feed a component

If a school wants its homework to count towards the exam average, an assignment can be attached to a component of the assessment template. The scores given in Submissions then accumulate into that component instead of sitting in a separate column. Decide this once, in Assignments, before the term starts: changing it in the middle of a term makes the running totals confusing for everyone reading them.

What to publish, and when

Corrections can be released to a single learner or to the whole class. Publishing to the class as soon as you have corrected a batch saves an enormous amount of time at the end of term; publishing individually is useful when a learner needs a conversation before seeing a mark. What is released is always recorded, so a grade that was shown and then questioned can be defended months later.